Invoice generator Canada: GST, HST, PST and QST by province

How to make a invoice in one minute

1. Choose Canada under Country preset, then pick your Province or territory. The editor loads GST 5%, HST at 13% to 15%, or GST plus PST, RST or QST, and switches to CAD, Letter paper and YYYY-MM-DD dates.
2. Fill in From with your business name, address and GST/HST No. In British Columbia, Saskatchewan, Manitoba or Quebec a second field appears for your PST, RST or QST No.
3. Fill in Bill to with the client's name and address, then check the Invoice number, Date and Terms; the Due date follows the term you pick.
4. Add Line items: Description, Qty, Unit and Rate. Untick a tax on any line that is exempt or zero-rated so the Totals block stays right.
5. Add Payment details (bank account or e-transfer email) and Notes, then press Download PDF. Print and Email sit beside it.

What a Canadian invoice must show

There is no single federal invoice form in Canada, but the Canada Revenue Agency expects certain details on any invoice where GST or HST is charged, and the editor’s checklist follows them. Your business name and address come first, in the From block, with your GST/HST registration number if you have one; the label reads GST/HST No. because the preset is Canada. In British Columbia, Saskatchewan, Manitoba and Quebec a second identifier appears for your PST, RST or QST number, since those provinces run their own sales tax alongside GST.

Next come the invoice date and a unique invoice number. The preset formats dates as YYYY-MM-DD, which avoids day-month confusion, and the counter increments the number for you. The Bill to block holds the client’s name and address, plus a Tax ID field for business customers who want to claim input tax credits, the GST or HST a registered business recovers on what it buys.

Each line item needs a description, quantity and rate so the client can see what the tax was applied to. Under Totals, GST or HST must appear as its own line with the rate and amount, or you must state clearly that prices include it. Where the province charges PST, RST or QST, that tax is shown as a separate line too, never folded into GST. The preset does this by default: one HST line in Ontario and the Atlantic provinces, GST plus a provincial line in British Columbia, Saskatchewan, Manitoba and Quebec, and GST alone in Alberta and the territories.

The currency defaults to CAD and the paper to Letter, both changeable in Document settings. Presets are starting points — confirm current rates and requirements with your tax authority. The rates are defaults as of 2026-09-27 and can be edited.

Invoice generator Canada: how GST, HST, PST and QST work in the editor

The Province or territory picker is the only control most people need. Pick Ontario and the Totals block shows a single HST line at 13%; pick Nova Scotia and it reads 14%; New Brunswick, Newfoundland and Labrador and Prince Edward Island set 15%. Alberta, Yukon, Northwest Territories and Nunavut show GST at 5% and nothing else.

The four provinces with their own retail tax get two lines. British Columbia loads GST 5% and PST 7%, Saskatchewan GST 5% and PST 6%, Manitoba GST 5% and RST 7%, and Quebec GST 5% and QST 9.975%. Each line is calculated on the taxed subtotal independently, so a $100 sale in Quebec shows $5.00 GST and $9.98 QST. The compound flag on every tax line applies tax on top of tax where a rule requires it, but the Quebec preset leaves it off because QST is not compounded today.

Every line item has a checkbox per tax, so a zero-rated or exempt item can sit on the same invoice as taxable work. The tax-inclusive toggle back-calculates GST or HST from prices that already include it, which suits retail-style quotes. If a rate changes, type the new one and it stays for the next invoice on this device.

Last updated 2026-09-27. Presets are starting points — confirm current rates and requirements with your tax authority. PDF engine: pdfmake (MIT); fonts: Inter and Noto Sans (SIL Open Font License).